How to Import Pens from China: Complete Step-by-Step Guide
Why Import Custom Pens from China?
China is the global hub for custom promotional pens—offering competitive pricing, huge variety, fast turnaround, and full customization options. Whether you’re a corporate buyer, event organizer, or Amazon seller, importing pens from China can:
Reduce product cost by up to 70%
Give you access to OEM/ODM factories
Enable large-scale customization and branding
Improve packaging and perceived value
But to do it right, you need to follow a reliable process.
✅ Step 1: Product Selection & Sampling
Before placing any order, define what type of pen you want based on:
Material (plastic, metal, bamboo)
Function (stylus, light, multifunction)
Target audience (corporate gifts, giveaways, resale)
Budget (low-cost or premium pens)
🧪 Requesting Samples
Always ask for physical samples—either from stock or custom-made. Use samples to test:
Ink smoothness
Logo printing quality
Grip & weight
Packaging style
💡 Tip: TonySourcing can consolidate samples from 3–5 suppliers so you can compare easily.
🖨️ Step 2: Logo Customization & Packaging Confirmation
Once the product style is finalized, it’s time to customize your brand visibility.
🎨 Logo Options:
Silkscreen printing – most common & cost-effective
UV printing – vibrant, full-color logos
Laser engraving – ideal for metal pens
Pad printing – for complex surfaces
📦 Packaging Options:
OPP bags (basic), paper sleeves, kraft boxes, plastic tubes, or custom gift boxes
Add inserts, QR codes, or promotional cards
🎯 Always ask the supplier to send digital mockups or real sample photos for confirmation.
💰 Step 3: MOQ, Pricing, and Lead Time Explained
📦 What is the MOQ (Minimum Order Quantity)?
Plastic pens: 500 – 1000 pcs
Metal pens: 1000 – 3000 pcs
Bamboo pens: 1000 – 2000 pcs
(MOQ varies depending on logo complexity and packaging)
💲 Price Range:
| Pen Type | Approx. FOB Price |
|---|---|
| Plastic logo pens | $0.08 – $0.25 |
| Bamboo eco pens | $0.25 – $0.45 |
| Metal engraved pens | $0.40 – $1.00 |
⏱️ Lead Time:
Sampling: 5–7 days
Production: 12–20 days
Shipping: 7–35 days (depends on method)
✅ TonySourcing can help negotiate MOQs and speed up production with verified factories.
🚚 Common FAQs About Importing Pens from China
🛳️ Q: What shipping methods are available?
Express (DHL, FedEx): 3–7 days, ideal for small urgent orders
Air Freight: 7–10 days, better for 50–300kg shipments
Sea Freight: 25–40 days, best for bulk orders
DDP (Delivered Duty Paid) available for many countries
📦 Q: What about customs and import taxes?
Import duties depend on your country’s HS Code (usually under “writing instruments”)
TonySourcing can help provide commercial invoice, packing list, and arrange door-to-door DDP if needed.
📋 Q: Do I need certifications?
For most markets, custom pens do not require special certifications, but for large contracts or eco materials, some buyers may request:
EN71, REACH, or Prop 65 compliance
FSC certification (for bamboo pens)
🤝 Why Work with TonySourcing?
With over 12 years in the sourcing business, TonySourcing makes your pen import process smooth and risk-free:
| What We Do | Your Benefit |
|---|---|
| Match with verified pen factories | Save time & avoid scams |
| Collect and compare samples | Make informed choices |
| Manage logo & packaging | Get brand-ready pens |
| Quality control & inspection | Ensure delivery matches expectations |
| Shipping & DDP support | Avoid customs headaches |
💬 “Tony helped us import 50,000 pens for a trade show—on time, great quality, and perfect printing!”
📩 Ready to Start Your Custom Pen Order?
Whether you’re importing 500 or 50,000 pens, TonySourcing is your trusted partner. We’ll help you choose the right product, ensure quality, and ship globally.
